Archive protocols

Public investigation protocols

These operating rules keep public submissions useful, searchable, and safe to release. Use them to lock down chronology, protect evidence integrity, choose the correct reporting lane, and avoid contaminating an active incident.

Chronology first Original media preferred Threat-led escalation Publish after review
Core protocol

How to use the archive without contaminating the record

Baseline rules for witnesses, civilian contributors, and archive staff handling public-facing material.

Protocol 01

Stabilise the chronology

Start with the cleanest sequence you can provide: first sighting, route taken, environmental changes, witnesses present, and the last known safe point before conditions shifted.

TimelineWitnessesSafe point
Protocol 02

Preserve evidence integrity

Do not crop, overwrite, or repeatedly re-export recovered media before a record exists. Capture the original source, medium, and any checksum or chain-of-custody detail you can verify.

Original mediaChecksumsChain of custody
Protocol 03

Escalate by threat, not by panic

Use the incident lane immediately for active hazards, pursuit, structural shifts, or live contact. Routine anomalies and historical documents can be logged into the archive with fuller notes.

Threat-ledFast escalationCalm reporting

Submission checklist

A useful report is location-aware, time-aware, and specific about what changed.

  • WhereSector, room, corridor, stairwell, anchor point, or last stable reference
  • WhenApproximate time window and the order in which events unfolded
  • WhoWitnesses, subjects, and a reliable reporting contact
  • What changedSound, lighting, geometry, movement, temperature, signage, or route behaviour
  • What was capturedPhoto, audio, document, recovered object, transcript, or checksum notes

Publication rules

Not every record should go public immediately. The archive stays useful by separating historical disclosure from active operational risk.

  • PublishedSafe for public review, cross-reference, and historical continuity
  • RestrictedHeld back until identities, access paths, or dangerous detail are removed
  • ArchivedRetained for pattern analysis even when public release is delayed
  • EscalatedMoved to immediate review because the threat, mobility, or exposure level changed

Response posture guide

Use the lightest posture that keeps the record, witnesses, and lane stable.

Monitor

Track recurring anomalies and preserve evidence without interfering with the lane unless the scene changes.

Contain

Limit access, hold the route, and prevent secondary contamination of the scene or recovered media.

Escalate

Notify the admin lane or higher-response staff when a subject becomes active, mobile, or structurally unsafe.

Publish

Release only what remains useful after redaction, verification, and hazard review are complete.

Archive discipline

When speed matters, clarity matters more.

A short, accurate report with original media and a clean sequence of events is more valuable than a dramatic account reconstructed after the scene has already shifted.